Pharmacy forms a critical part of a hospital. Almost 30-40% of the cash flow happens through the pharmacy and it forms an integral part of the patient service delivery. But at the same time, pharmacy is also one of the most difficult areas to manage in a hospital because of the many moving parts from stocks to hundreds of invoices generated every single day.
In this blog, we will discuss some of how hospitals lose money while running a pharmacy which includes pilferages, internal theft, and improper stock management.
While hospitals deal with large volumes of drug purchases and sales, some purchases are made without a proper understanding of the drug movement. This is primarily because of the lack of product sales data and understanding of the demand. Both these could result in wastage in the form of expired drugs.
Mostly, hospitals tend to realize the wastage only when it has occurred. A systemized audit of the drug movement can solve this issue. Hospitals can do so by having the right tools that can help them order efficiently. By dispensing drugs based on the first in first out principle and with the information of upcoming product expiry dates and timelines.
It is estimated that theft forms almost 2% – 5% of the total sales in retail outlets of pharmacies. This number could be even higher if the pharmacy is not managed right. There are multiple ways the theft could happen in pharmacy to list a few it could be from :
These types of thefts could be avoided if there are proper access controls and regular audits. Also, not to forget, making data accessible anytime, anywhere for administrators is the strongest weapon against internal theft as it makes it difficult for pilferage.
Theft and pilferages also result in additional losses due to taxation. When there are high pilferages and a lack of transparency, it becomes difficult to keep track of the goods. This in turn also affects the GST reports of the medical center.
Many times, the pharmacist might provide medicine from a different brand than what the doctors have prescribed citing the lack of stocks. This could result in loss of patient trust and poor experience. This could be avoided if the prescribing doctors have visibility into the stocks of the pharmacy.
Without any doubt, pharmacy is one of the most difficult entities to manage in a hospital but with the right set of tools, you could manage the pharmacy better. If you are looking for a system that can help you avoid pilferages and revenue leakage in your pharmacy, get in touch with us today at firstname.lastname@example.org to request a free trial of our pharmacy software.
Read about how you can use ABC Analysis to reduce losses in the pharmacy.
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